Vassar Email Signature

Email Signature Guidelines

To ensure consistency across the College, the Office of Communications has created standardized email signatures for use by all faculty and employees. Formatted signatures will automatically be generated after submitting the form below and can then be copied and pasted into your signature block.

Signature settings vary depending on the email app you are using. For Gmail on the web, you can access your signature settings this way:

  • Click the gear icon in the top right of the window, near the Vassar logo.
  • Click the “See all settings” button.
  • Scroll down to the Signature area, and make your changes.
  • When done, scroll to the end of the page and click “Save Changes.”

If you are not using the web-based version of Gmail, and you are unsure how to edit your signature in your email app, please contact the Service Desk.

Use the form to enter your information. Click “Generate Signature” and then follow the instructions for your email program to add the signature.

A few recommendations before you begin:

  • Complete all of the required fields.
  • If appropriate for the type of work you do, include a disclaimer or confidentiality statement at the bottom of your signature.
  • Do not embed additional images into your signature that are not part of the automatically generated signatures.
  • To reduce the data usage in your emails and the amount of text in replies, we recommend changing your “Signature Default” setting ON REPLY/FORWARD USE to “No signature” so that your signature is not attached multiple times in an email thread.
Screenshot of Gmail user interface for specifying when a signature should be used.

Video Tutorial

Signature Form

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