Community Care Standards
Rather than establishing a set of specific behavioral guidelines, VassarTogether has developed community care standards around an ethos of looking out for one another—of bringing meaning to the phrase “we precedes me.” This ethos calls for all students and employees not only to be in community but also to act in community. Community care means that we think both about the individual and the communal impacts of the things we do and how they contribute to minimizing the potential for the spread of COVID-19.
While these norms are written to the attention of students, we expect these standards to be followed by every member of our campus community, including but not limited to faculty, administrators, and staff. In particular, we look to employees as models for this behavior. Finally, we’d like to note that these standards are constructed to prioritize readability and accessibility: We envision these standards as living, breathing practices that both reflect and guide the heart of the community at Vassar.
Even more, community care asks us to think deeply about the ways we talk with and help each other uphold these norms and standards. Curiosity, education, and empathy should be at the center of these encounters as we continue to build a community that values and protects the health of all members, including those on campus and throughout the greater Poughkeepsie area.
Depending on the continued evolution of COVID-19 and the science of it, we may need to update these norms. In some instances, this might mean that some expectations can be loosened. In other cases, this could mean that we will have to enhance the norms and standards listed below. VassarTogether will communicate updates to the community as they become available.
Individual and Community Norms
All students returning to campus are required to sign the VassarTogether Commitment, as follows:
By returning to campus to be part of “VassarTogether,” I commit to bring meaning to the phrase, “We precedes me.” I take this opportunity to not just “be” in community but also to “act” in community. I understand that the College may have to shift its practices based on guidelines set forth by New York State and/or federal, regional, and local public health guidelines.
As a member of the Vassar community, I agree to the following Commitments:
I commit to remaining on campus from my arrival date in August until I leave campus for the semester on/around November 20. I understand that compliance with this is crucial to the health and safety of the entire community. I understand that leaving campus will be permissible in the case of emergencies and in limited situations that require prior approval from the Dean of the College office and that those who are approved to leave campus will be subject to additional COVID-19 testing upon return. *For students living off-campus, you may not invite students living on campus to your residence. You must complete the on-line health screen daily.
I commit to following all campus access policies, including the guest policy. I understand that no non-Vassar community member may enter campus buildings, including my house and dorm.
I commit to wearing a mask in compliance with the campus mask policy.
I commit to always maintaining at least six feet between myself and others when possible.
I commit to navigating spaces on campus safely, including using hand sanitizer frequently, wiping down surfaces when deemed necessary to do so, and following all building signage regarding capacity limits, traffic flow, and other safety measures.
I commit to undergoing COVID-19 PCR testing within seven days prior to arriving on campus, twice within 14 days of arriving on campus, and additional testing as required.
I commit to cooperating with contact tracing initiatives, including, but not limited to, self-attesting to my health through the mobile app as required, potentially daily. I understand that I am encouraged to self-monitor for symptoms every morning.
I commit to self-quarantine and isolation if it is deemed necessary for me to do so. I understand that the College will provide a separate residential space for students who are symptomatic or determined to have COVID-19, as well as a separate space for close contacts or individuals who might be positive.
I commit to processes connected to the Community Care Team (CCT), including engaging in restorative conversations when invited to participate in such. If I notice a behavior that is concerning, I will follow the intervention guidelines as laid out by the CCT.
I understand that public health conditions might require the College to shift to remote learning on very short notice and that I will be responsible for my transportation and removal and/or storage of my personal belongings if the closure of residence halls is required.
Other General Norms
- All community members will follow guidelines set by the Health Service regarding PPE, social distancing, and the like—recognizing that such benefit the community by keeping everyone safe.
- All community members will assume best intent: When someone is not following safety precautions, assume first that there may be a valid reason or unintentional oversight. Offer to assist others in following the standard (ask if they need help acquiring/making a face covering, finding an optimal space for their gathering, etc.), and when reminded yourself, respond with “thank you for reminding me.”
- Remain up to date on standards. These standards will be updated and changed over time. It is expected that all community members will stay educated in order to follow all norms.
Use of Physical Spaces on Campus:
- Classroom spaces have been furnished to accommodate social distancing; no new furniture should be brought into classrooms.
- Academic buildings will be open via card access for students during business hours and with approval. Faculty will have access to academic buildings at any time, weekdays and weekends, after hours.
- Employees will have access to the academic buildings during the workday (offices, classrooms, labs, etc.). Card access in the evenings/weekends to academic buildings will be restricted to those who apply for that access because of specific needs/requirements.
- Avoid having multiple individuals in narrow halls or rooms where a six-foot distance is not possible. Please look for and respect the traffic/directional and distancing markings for entry, exit, and movement down hallways.
- Use sanitizing wipes to clean all chairs, tables, and surfaces upon entry into a classroom or shared space. If possible, wipe again before leaving.
- Avoid sharing office water coolers and coffee machines across offices.
- Please leave doors open and, if possible, open windows to maximize air circulation in classrooms and other meeting spaces.
- Use hand sanitizer before entering and upon exiting elevators. There should be no more than one person in small elevators and no more than two people in freight-sized elevators. Limit touching buttons with bare hands when possible.
- In stairwells, use hand sanitizer prior to entry and avoid touching handrails. Use sanitizer upon exit, after opening crash bar doors.
- All buildings will be card-access only. In order to limit density in buildings, people should keep their entry into buildings on campus to a minimum.
- Bathrooms in academic and administrative buildings are limited to one occupant at a time. Before leaving the bathroom, please be sure to clean up any mess and wash your hands . Individuals waiting to use the restroom should stand at least six feet from the door so that others can safely exit.
Social Interactions on Campus:
- During Phase 2, students are allowed to gather indoors in groups up to 10 or the maximum permitted by COVID-19 room capacities (see room signage), whichever is fewer. Everyone is required to wear a mask and remain 6 feet apart in such gatherings.
People may gather for approved organized activities in numbers of 25 or fewer in masks with 6 feet of distance (if stationary and 6 feet apart they can remove masks). All such gatherings must be approved in advance by campus activities. Otherwise, all outdoor gatherings must have 10 or fewer people.
- Faculty and other employees should refrain from having students in their homes.
All residents are expected to wear a mask/face covering inside the house when not in their room. The mask/face covering must fit closely to your skin, covering mouth and nose. All areas outside of a resident’s room require mask usage including hallways, stairwells, bathrooms, lobbies, kitchens, laundry rooms, parlors, and multi-purpose rooms.
Entrances and Exits
All card-swiping entryways to the house will be designated for one-way flow of traffic. Each entry will be designated to be used as an entrance or exit exclusively. Please follow these signs in order to limit cross foot traffic near entrances and exits.
Foot Traffic in the House
Residents may move in both directions in any hallway or stairwell. Residents are expected to utilize hallways and stairwells as passageways only. Residents are expected not to use hallways, stairwells, and lobbies for gathering. Sufficient mask/face covering usage is expected. There should be no more than one person in small elevators and no more than two people in freight-sized elevators. Limit touching buttons with bare hands when possible.
Only residents of that House or apartment may enter any given residence. You may not have guests from other Houses or residences on campus into your House or room.
Every resident will be assigned to a nearby bathroom in their house and will be expected to only use that assigned bathroom. Each resident will also be assigned a specific toilet stall, sink, and shower stall to use exclusively, which will be shared with a portion of the other residents assigned to that bathroom. A maximum capacity for each bathroom will be set based upon the size of the bathroom. Residents will be expected to follow guidance on bathroom assignments and maximum capacities. Mask usage will be expected in the bathroom except for bathroom functions requiring its removal (i.e. brushing teeth, washing face, etc.).
Residents will need to make a reservation ahead of time in order to use the kitchen. Each kitchen will be allotted a maximum capacity based upon the size of the room. Residents are expected to follow guidance for reservations, maximum capacity, cleaning, and mask usage while using the kitchen.
Each laundry room will be allotted a maximum capacity based upon the size of the room. Residents will be expected to check for machine availability online using Laundry View before taking their laundry to the laundry room. If the laundry room has reached its maximum capacity upon your arrival, wait outside of the laundry room until others have left. Residents are expected to keep their presence in the laundry room to a minimum and leave the laundry room promptly after loading and unloading machines. Students should avoid congregating in the laundry room. Folding and organizing laundry may not occur in the laundry room.
Parlors, Multipurpose Rooms, and Additional Lounges
Parlors, MPR’s, and any additional lounges in residential houses will be closed during Phase 1. Usage and reservation of parlors will be allotted during Phase 2.
Roommates living in multi-occupancy rooms will be considered as a “family unit” and will not be expected to wear masks/face coverings while in the room together. Residents in single rooms may have one guest in their room with sufficient distance and mask usage. Residents are discouraged from having unmasked guests in their room. Upon the need to trace contacts, residents will be expected to confidentially provide information to Health Services about any guest in their room within a certain window of time.
House Programming/Student Fellow Groups/House Team Meetings
There will be no gathering in person for programming during Phase 1. Student fellow groups and House Teams are expected to design all programming to be held virtually. Gathering in person for programming will begin during Phase 2 and will follow the guidelines for reservations while adhering to the room’s maximum capacity and utilizing sufficient mask usage. Student Fellow groups may still be able to host meetings outside with masks and distancing.
Estimates for Maximum Capacity (As of 6/23/2020)
Multipurpose Rooms (MPRs)
Apartment Guests and Party Registration
- Guests: Residents within the apartments are discouraged from entertaining any guest who does not live in their apartment. Maximum capacity for common rooms within each apartment will be equivalent to the number of residents assigned to that apartment.
- Party Registration: There will be no party registration process during the Fall 2020 Semester. Parties will not be permitted in any apartment.
Touchless food delivery will be available throughout campus.
Preparing for a move-out (shutdown): Early departure from campus may occur at any time during the academic semester. Students are advised to bring fewer belongings with them to campus than they would during regular conditions. Extensive decorations or additional furniture items are discouraged.
In the event of an early move-out, the process will be phased. Students with permanent residences within 3 hours of driving distance will be asked to leave first, within the first days after the announcement. Students with permanent residences within 6 hours of driving distance will be encouraged to leave within the next few days after. Students taking domestic flights will have the opportunity to leave any time within the week after the announcement. Students taking international flights will also have a week within the announcement and may seek flexibility after that as needed and dependent on conditions at the College.
Accountability: Responding to Instances Where Community Standards Are Violated
Our safety protocols are multilayered, encompassing testing, social distancing, mask-wearing, and enhanced cleaning. We recognize that there will be instances when a member of the community does not adhere to a community norm, either intentionally or inadvertently. In these cases, we ask that members in the community serve as the first “carefront” in responding to these violations. For example, if an individual is not wearing a mask you might approach them and offer solutions to where they might acquire one.
Accountability for these standards is supported through the Community Care Team. The Community Care Team (CCT) is a highly collaborative group of students and employees, chaired by Dean Wendy Maragh Taylor of Student Growth and Engagement and having organizational support from Sarah Garijo-Garde, Community Care Program Associate. Members of the CCT receive training in bystander intervention, restorative practices, and unconscious bias work. Members of the CCT meet with individuals who have been identified as potentially causing harm to the community to engage in a restorative conversation. All actions taken by the CCT are non-punitive in nature, and we offer coaching to those who are willing to “carefront” their peers or colleagues.
If you notice instances of harm being done to the community, please reach out to the CCT by filling out the CCT Assist Form. When submitting a CCT Assist Form, email addresses will now be automatically collected to help understand patterns and effectively follow up on concerns. These will be seen only by Dean Maragh Taylor and Sarah Garijo-Garde and will be kept private. In particular instances, it may be appropriate to call the Campus Response Center (845) 437-5221) prior to/in addition to filling out a Community Care Assist form. These situations specifically include large gatherings where there may be impaired judgement, which could put the community at greater risk. Please contact Safety & Security (CRC) at (845) 437-5221 for matters involving immediate harm or danger. As per the standard process, Safety & Security may refer students to Student Conduct if they respond to an incident that had college violations.
Adherence to community standards is expected to be taken seriously by all members of the campus. If a student continues to interfere with the living and learning environment of others or their behavior is egregious in causing harm to the community, they might be referred to Student Conduct. A final step will be to forward the case to a core team who will assess the level of risk to self and others, and can result in a student being sent home. Similarly, employees who repeatedly violate safety expectations may have corrective action up to and including termination. The CCT refers those cases to Human Resources and the senior officer of that area for further consideration.
Wendy Maragh Taylor, Associate Dean of the College for Student Growth and Engagement and Chair of the Community Care Team
Sarah Garijo-Garde, Community Care Program Associate
- Anne-Marie Abban ’21
- Tiara Coleman ’22
- Mila Fox ’23
- Melissa Hoffmann ’21
- Victoria Horner ’23
- Lucy Kuhn ’22
- Amanda Lion ’21
- Alexa Lyons ’21
- Prashit Parikh ’21
- Olav Peterson Langeland ’21
- Sarah Berry Pierce ’22
- Susanna Shull ’23
- Lisa Smart ’22
- Lillian (Lilly) Wolsk ’22
- Danielle Aquilar, Security Officer
- Capria Berry, Director of Transitions Program
- Kevin Collins, Director of ALANA Center
- Carollynn Costella, Reference Librarian
- Jaime Del Razo, Assistant Professor of Education and House Fellow
- Michael Drucker, Director of Residential Education
- Danushi Fernando, Director of LGBTQ & Gender Resources
- Anna Belle Gadsden-Jones, Manager of Residential Operations
- Richard Gary, Lecture in Athletics & Physical Education
- Heidi Hunsberger, Safety & Security Administrative Lieutenant
- Lizzie Jáuregui, House Advisor and Assistant Director of Residential Life
- Yousra Khan, Office Specialist
- Adam Lowrance, Associate Professor and House Fellow
- Taneisha Means, Assistant Professor of Political Science and House Fellow
- Jasmine Mitchell, Campus Activities Program Manager
- Lori Newman, Assistant Professor of Psychological Science and House Fellow
- Andrea Pesavento, Director of Health Promotion & Education
- Michelle Ranson, Director of Student Activities & College Center
- Samuel Rueda, House Advisor
- Elliot Schreiber, Associate Professor of German Studies and House Fellow
- Will Rush, Assistant Director of Campus Activities
- Michelle Walsh, Director of Athletics & Physical Education
- Christina Whinnett, House Advisor and Assistant Director of Residential Life
- Nicole Wong, Director of Sexual Assault & Violence Prevention
- Rodney Young, Sergeant on Call
Communicating Internally and Externally
Communication plans include the regular updating of the VassarTogether and Vassar COVID-19 websites with updates in policies and practices as well as our monitoring data described in Section B.3. Additionally, we will have regular calls with the local health officials in Dutchess County as we have been doing since the pandemic began. We have a robust Communications Department that will continue through web media, social media, memos, and press releases to keep our campus constituents and surrounding Town, City, and County informed of our work and progress toward limiting the spread COVID-19.